Frequently Asked Questions
What makes the Hilton Head Workshop so unique?
The Hilton Head Workshop was created to build a community of colleagues in the Americas, to encourage the free exchange of ideas, and to provide an environment where students could participate and learn. The firm limit on the number of attendees, a single-session format with ample discussion time for oral papers, the contributed poster session, the open poster session, and the free time each day, all serve these goals.
Why is the meeting held every two years?
The Workshop alternates years with the Transducers Conference, which is the major international meeting held in odd-numbered years, rotating between Europe, Asia and America. Transducers 2015 was held in Anchorage, Alaska last year and Transducers 2017 will be in Kaohsiung, Taiwan and Transducers 2019 will be in Berlin, Germany.
Why is the Workshop located on Hilton Head Island?
The founders of the Workshop selected a location that is not only pleasant, but one that encourages full-time participation with minimal distractions from the workplace. Networking lunches, the Wednesday evening discussion session (Rump), as well as free time every day for recreation combine to create the ideal environment. The participants have repeatedly voted to keep the Workshop at Hilton Head.
The ability to request an abstract reference number and the time to submit your abstract are the same. Why?
In some cases, authors have already prepared their abstract but not requested an Abstract Reference Number. This will allow those authors to quickly retrieve an Abstract Reference Number, place it in the upper right hand corner of their paper and submit their abstract via the Workshop website.
I have misplaced my Abstract Reference Number. How do I retrieve this information?
Please email the Workshop organizer’s at email@example.com to obtain your Abstract Reference Number. Please include the name of the primary contact for the abstract as well as the abstract title.
Why is attendance limited to previous alumni and those people located in North, Central and South America?
In contrast to the many international conferences that are open to all, the Hilton Head Workshop is focused specifically on community building within the Americas. The participants have voted to maintain this regional focus as the ideal forum to exhibit the work of young and developing researchers alongside the best of the best from more senior workers. Foreign alumni – those who first attended a Workshop while they were affiliated with an institution in the Americas but are now located elsewhere – are being welcomed to the Workshop this year.
What is the typical attire for the Workshop?
The convenient beachside location and a desire to stimulate as much interaction as possible means that casual attire is the norm.
If you get cold easily, please be sure to bring a sweater, the meeting room temperatures tend to stay on the cooler side of the thermostat. The welcome reception, lunches, and the banquet will be held outside and the weather tends to be hot and humid.
Are families welcome at the Workshop?
Registered attendees are encouraged to bring their families. Families have become an integral part of the meeting environment. The Sonesta Resort (www.sonesta.com/HiltonHeadIsland) has a wide range of activities for all ages. The private beach is a short walk away and the pool is open late at night. Bicycles, boats and other beach items are available for rent. Babysitters and supervised kid activities can be arranged through the Resort staff.
What does the accompanied guest meal ticket include?
The accompanied guest meal ticket entitles one to the breakfast served each morning in the one of the Resort’s restaurants as well as all lunches and the Tuesday night banquet.
Do those who purchase an accompanied guest meal ticket eat with the registered attendee?
Attendees will be provided with a breakfast in the meeting room lobby and is a primary opportunity to meet and converse with colleagues. Families are served breakfast in the in one of the Resort’s restaurants. Accompanied guests are welcome to eat lunch either with their registered attendee or immediately when the buffet opens. The Tuesday night buffet is also open to registered attendees as well as all those with an accompanied guest meal ticket.
Where can I find my receipt for registration?
Your registration receipt will be emailed to you as a PDF attachment, along with your registration confirmation, once your payment has been processed.
What if my Dietary Requirement is not listed on the registration form?
If you have a special dietary request not listed in the menu, please email the Workshop organizers at firstname.lastname@example.org.
My company is interested in exhibiting at the Hilton Head 2016 Workshop. What opportunities are available and how do I sign-up?
For a list of available opportunities, please be sure to download the Exhibition Brochure located under the “Exhibition” tab in the upper left hand corner. For any questions regarding these opportunities, please contact the Workshop organizers at email@example.com.
What is the Transducer Research Foundation and why does it sponsor the Workshop?
The Transducer Research Foundation, Inc. (TRF) is a nonprofit organization whose purpose is to stimulate research within the Americas in science and engineering, with emphasis on technologies related to transducers and microsystems, and to foster the exchange of ideas and information. The TRF is the sponsor of the Hilton Head Workshop and several other focused workshops. The TRF uses the proceeds of its workshops to make student travel grants for attendance at both regional and international conferences. Hundreds of students, including many of the present leaders in the field, got their first conference experience at a Hilton Head Workshop, and, similarly, hundreds have benefited from travel grants allowing them to attend other meetings.